Executive Assistant

Job Objective:

Provide executive assistance to Chief Executive Officer in an effective and efficient manner and extend administrative / secretarial support. Ensure timely transcription & distribution of correspondences and smooth running of the Chief Executive Officer operations and time management

Job Specifications:

• Perform and manage a wide range of administrative and general support duties of a highly responsible and confidential nature.

• Provide a complete correspondence service, routing correspondence as necessary and draft replies where appropriate to ensure that all mail is dealt with efficiently.

• Update and maintain the Chief Executive Officer’s calendar.

• Co-ordinate and set up high-level conference calls, board and management meetings, special events and travel arrangements.

• Act as liaison and maintain open lines of communication among senior executives, middle management and administrative staff.

• Create highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office functioning.

• Communicate and/or coordinate executive’s instructions with various individuals and/or departments

• Observe confidentiality procedures and register and track documentation to ensure appropriate level of security and control.

• Maintain inventory of office supplies and interact with vendors regarding selection, pricing and delivery of office supplies, equipment and services. Prepare the budget for the Chief Executive Officer and manage the spend.

• Perform other duties as assigned by the higher levels of supervision

Qualification & Experience:

Minimum requirements:

• Bachelor’s degree in Business Administration or any other relevant field

• Proficiency in English & Arabic language

Professional Experience:

• Minimum of 8 years of experience as Executive Assistant

Role Impact:

• The Executive Assistant will play a crucial role in enhancing the effectiveness and efficiency of the CEO office by managing schedules, communications, and administrative tasks.

• This position serves as a key liaison between the CEO office and internal as well as external stakeholders, ensuring that all interactions are handled professionally and promptly.

• By supporting daily operations, the Executive Assistant enables the CEO to focus on high-level decision-making and leadership, ultimately driving the organization's growth and success.

Key Job Competencies:

• Organizational Skills: Ability to manage multiple tasks and prioritize effectively to support the CEO Office busy schedule.

• Communication: Exceptional verbal and written communication skills to interact with various stakeholders and represent the CEO Office professionally.

• Problem-Solving: Strong analytical and critical thinking skills to address challenges proactively and efficiently.

• Confidentiality: Commitment to maintaining discretion and confidentiality in handling sensitive information.

• Technical Proficiency: Familiarity with office management software, communication tools, and project management platforms to enhance productivity.

• Adaptability: Ability to thrive in a fast-paced environment and adjust to changing priorities quickly.